Real Estate Guidance - Table of contents

Real Estate Guidance

Revised 11/2009

1 : LAND ACQUISITION
1.1 : Land Guidance
1.1.1 : Applicability
1.1.2 : Background
1.1.3 : Guidelines
1.1.4 : Request
1.1.5 : Requirements
1.1.5.1 : No Cost Land on Airport Memorandum of Agreement (MOA)
1.1.5.2 : Succeeding Leases/Lease Renewals
1.1.5.2.1 : Holdover Tenancy
1.1.6 : Procurement Method
1.1.7 : Advertising
1.1.8 : Right Of Entry
1.1.9 : Survey / Title / Appraisers
1.1.10 : Market Survey / Appraisal
1.1.11 : Lease versus Purchase Analysis
1.1.12 : Term Of Lease
1.1.13 : Evaluation / Negotiation
1.1.14 : Contract Execution
1.1.15 : Documentation to Lease File
1.1.16 : Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
1.1.17 : Outgrant
1.1.18 : Contracting Officer Representative (COR)
1.1.19 : Condemnation
1.1.19.1 : Acquisition of Real Property by Eminent Domain - Proceedure Guide for the FAA
1.1.19.2 : Condemnation Procedures Checklist
1.2 : Land Clause Matrix
1.2.1 : Outgrant Clause Matrix
1.3 : Lease Forms:
1.3.1 : Land On an Airport
1.3.2 : Land Off an Airport
1.3.3 : No Cost Land on Airport Memorandum of Agreement Template
1.3.4 : Alternate A and B Restoration Clause
1.3.5 : Off-Airport Land Lease File Checklist
1.3.5.1 : On-Airport Land Lease and MOA File Checklist
1.3.5.2 : Land Lease File Checklist Narrative
1.3.6 : Land Lease Review Checklist
1.3.7 : Negotiator Report
1.3.7.1 : Authorities Reference for Negotiator Report
1.3.8 : Outgrant License Form (for non-fed entity)
1.3.9 : Outgrant Permit Form (for federal/other government)
1.3.10 : Offer to Sell Template
1.3.11 : Notice of Cancellation of Lease
1.3.12 : Appraisal Forms
1.3.12.1 : Appraisal Request Letter
1.3.12.2 : Appraisal SOW Template
1.3.12.3 : ATO-F Appraisal Request Form
1.3.13 : Estoppel Certificate
1.3.14 : Certificate and Inspection Form
1.3.15 : Outgrant Checklist

2 : SPACE ACQUISITION GUIDANCE
2.1 : Applicability
2.2 : Real Estate Acquisition Process
2.2.1 : Request
2.2.2 : Requirements and Planning
2.2.3 : Procurement Method
2.2.4 : Succeeding Leases/Lease Renewals
2.2.4.1 : Holdover Tenancy
2.2.5 : Advertising/Market Survey and Appraisal
2.2.6 : Request for Offers
2.2.7 : Negotiation
2.2.8 : Evaluation of Offers
2.2.9 : Documentation to the Lease File
2.2.10 : Award
2.2.11 : Condemnation
2.3 : Post Award Real Estate Process
2.3.1 : Inspection and Acceptance
2.3.2 : Alterations and Improvements
2.4 : Appendices
2.4.1 : Appendix A: Administrative Space Guidance
2.4.2 : Appendix B: Vehicle Parking Guidance
2.4.3 : Appendix C: Rural Development Act Guidance
2.4.4 : Appendix D: Lease Terms
2.4.5 : Appendix E: Rent-Free Guidance
2.4.6 : Appendix F: Short-term Conference and Meeting Space
2.4.7 : Appendix G: Security
2.4.8 : Appendix H: Seismic
2.4.9 : Appendix I: Accessibility
2.4.10 : Appendix J: Outgrant
2.4.11 : Appendix K: Supplemental Lease Agreement (SLA)
2.4.12 : Appendix L: Contracting Officer Representative (COR)
2.4.13 : Appendix M: Labor Standards/Davis Bacon
2.4.14 : Appendix O: Diaster or Emergency Janitorial Services
2.5 : Space Clause Matrix
2.5.1 : Outgrant Clause Matrix
2.6 : Space Forms
2.6.1 : LLC Certificate
2.6.2 : Antenna and Rack Space Template
2.6.3 : Attachment - A to Space Lease
2.6.4 : Certification of Seismic Compliance
2.6.5 : Lessors Annual Cost Statement
2.6.6 : Proposal to lease Space Format
2.6.7 : Space Action Summary
2.6.8 : Standard Space Lease Form
2.6.9 : Small Space Lease Form
2.6.10 : Space Market Survey Form (use a separate form for each property survey)
2.6.11 : Space Safety and Environmental Checklist
2.6.12 : Space Solicitation Information
2.6.13 : Supplemental Lease Agreement (SLA)
2.6.14 : Space Requirements Questionnaire
2.6.15 : Facility Security Checklist
2.6.16 : Rural Development Act (RDA) Checklist
2.6.17 : ABAAS Compliance Report
2.6.18 : Negotiator Report
2.6.18.1 : Authorities Reference for Negotiator Report
2.6.19 : Space Lease Review Checklist
2.6.20 : Space Lease File Checklist
2.6.20.1 : Space Lease File Checklist Narrative
2.6.21 : Outgrant License Form (for non-Fed entity)
2.6.22 : Outgrant Permit Form (for Fed/Other Government)
2.6.23 : COR Delegation Memorandum
2.6.23.1 : COR Transmitaal Letter
2.6.24 : Notice of Cancellation of Lease
2.6.25 : Estoppel Certificate
2.6.26 : Outgrant Checklist

3 : ADMINISTRATIVE AND GENERAL ASSET MANAGEMENT
3.1 : Management Guidance
3.1.1 : Applicability
3.1.2 : Background
3.1.3 : Guidelines
3.1.4 : Contract Management
3.1.4.1 : Centralized Contractor Registration (CCR)
3.1.4.2 : Electronic Fund Transfer (EFT)
3.1.5 : Capitalization
3.1.6 : Real Property Physical Inventories and Records
3.1.7 : Accountability
3.1.7.1 : Lease Scanning and Documentation Proceedure
3.2 : Management Forms
3.2.1 : Lease Evalution Form
3.2.2 : Vendor/Miscellaneous Payment Information Form

4 : UTILITY ACQUISITION
4.1 : Utility Guidance
4.1.1 : Applicability
4.1.2 : Background
4.1.3 : Guidelines
4.1.4 : Pre-Award Contract Reviews
4.1.5 : Award
4.1.5.1 : Funding Obligation
4.1.6 : Post-Award Actions
4.1.6.1 : Payment Problems
4.1.6.2 : Problems Involving Meter/Account Numbers
4.1.6.3 : Energy Cooperative Programs
4.1.7 : Termination
4.1.8 : Disposal of Real Property effect on Utility
4.1.9 : Documentation
4.2 : Utility Clause Matrix
4.3 : Utility Forms
4.3.1 : Utility Service Application
4.3.2 : Utility Service Checklist

5 : MANAGEMENT AND DISPOSAL OF EXCESS REAL PROPERTY
5.1 : Introduction
5.1.1 : General
5.1.2 : Scope
5.2 : Roles and Responsibilities
5.2.1 : Real Property Management Officer (RPMO) (FAA Headquarters)
5.2.2 : Real Property Manager (RPM)
5.2.3 : Internal Review Officer (IRO)
5.2.4 : Real Property Disposal Officer (RPDO)
5.2.5 : Personal Property Disposal Officer (PPDO)
5.2.6 : Real Estate Contracting Officer (RECO)
5.2.6.1 : Contracting Officer Representative (COR)
5.2.6.2 : Sample Notification Letter and Delegation Memorandum
5.2.7 : Logistics Program Coordinator (LPC)
5.2.8 : Real Property Custodian (RPC)
5.3 : Identification of Excess Real Property
5.3.1 : Mission-Related Excess
5.3.2 : Condition-Related Excess
5.3.2.1 : Safety Hazards
5.3.2.2 : Unserviceable Property
5.3.2.3 : Damaged Property
5.3.2.4 : Uneconomical to Maintain Assets
5.4 : Evaluation of Excess Real Property for Disposition
5.4.1 : General
5.4.2 : Budgeting for Disposal Costs
5.4.3 : Reutilization
5.4.4 : Demolition
5.4.4.1 : To Facilitate Airport Improvements
5.4.4.2 : Dismantling for Reutilization
5.4.4.3 : Elimination of Safety Hazards
5.4.4.4 : Uneconomical to Maintain
5.4.5 : Conveyance by Transfer Agreement
5.4.5.1 : To Facilitate Airport Improvements
5.4.5.2 : Obligated by Contract
5.4.5.3 : Release of Easements, Restrictions and Other Real Property Rights
5.4.6 : Abandonment of Leasehold Improvements
5.4.7 : Evaluation of Legal, Safety, Security and Environmental Issues
5.4.8 : Evaluation of Environmental Issues
5.5 : Real Property Disposal Actions
5.5.1 : General
5.5.2 : Totally Decommissioned Sites
5.5.2.1 : Leased Land and Other Real Property Rights
5.5.2.2 : Owned Land
5.5.2.3 : Permanent Buildings
5.5.2.4 : Non-permanent Buildings
5.5.2.5 : Structures
5.5.2.6 : Other Real Property Rights
5.5.3 : Partially Decommissioned Sites
5.5.4 : Miscellaneous Real Property and Component Items - Updated 4/09
5.5.5 : Preparation and Routing of FAST Form, Real Property Disposition Report (Version 12/08), Updated 4/09
5.5.5.1 : The FAST Form, Real Property Disposition Report (Version 01/09) - Updated 4/09
5.5.5.2 : Initiator Responsibilities - Updated 4/09
5.5.5.3 : Routing and Review of the FAST Form, Real Property Disposition Report (Version 1/09) - Updated 4/09
5.5.5.4 : RPDO Decision Factors
5.5.5.5 : RPDO Actions - Updated 4/09
5.6 : Reutilization
5.6.1 : General
5.6.2 : Criteria for Reutilization
5.6.3 : Processing for Local or Regional Reutilization
5.6.4 : Reutilization of Land, Land Rights or Space
5.6.5 : Reutilization Outside the Region
5.7 : Reporting Excess Property for Interagency Screening
5.7.1 : General
5.7.2 : USD System
5.7.3 : GSA Property Disposals
5.7.3.1 : Reporting Environmental Information to the GSA
5.7.3.2 : Standard Form 118
5.7.3.3 : Excess Government-Owned Land
5.7.3.4 : Relinquishment of Public Domain Land
5.7.4 : Withdrawal From Excess
5.8 : Real Property Reports of Survey
5.8.1 : General
5.8.2 : Special Terms
5.8.3 : Loss, Damage or Destruction of Government Real Property
5.8.3.1 : Loss of Government Real Property
5.8.3.2 : Damage to Government Real Property
5.8.3.3 : Destruction of Government Real Property
5.8.4 : Report of Survey Investigations, Findings and Recommendations
5.8.4.1 : Real Property Custodian
5.8.4.2 : Survey Officer
5.8.5 : Survey Officer Calculations for Property Value, Repair Cost and Financial Liability
5.8.5.1 : Value of Lost or Destroyed Real Property
5.8.5.2 : Value of Damaged Property
5.8.5.3 : Limits of Liability
5.8.6 : Internal Review Officer Responsibilities
5.8.7 : Report of Survey (ROS) Board
5.8.8 : Real Property Manager Responsibilities
5.8.9 : Review by Counsel
5.8.10 : Notifying Respondent(s) of Financial Liability Findings
5.8.10.1 : Respondent�s Rights
5.8.10.2 : Processing Time
5.8.11 : Finalization of Reports of Survey
5.8.12 : Special Actions
5.8.12.1 : Recovered Property
5.8.12.2 : Repayment of Amounts Erroneously Collected
5.9 : Appendices
5.9.1 : Appendix A - Glossary
5.9.2 : Appendix B- Acronyms
5.9.3 : Appendex C - Forms
5.9.3.1 : LIS/USD Excess Personal Property Report
5.9.3.2 : Real Property Disposition Report
5.9.3.3 : Real Property Account Adjustment Report
5.9.3.4 : Report Survey
5.9.4 : Appendix D - GSA Headquarters and Regional Offices
5.9.5 : Appendix E - Other Useful References

6 : REAL ESTATE COMPETENCIES AND PERFORMANCE DEVELOPMENT
6.1 : Introduction
6.2 : Real Estate Career Levels
6.3 : How it Works
6.3.1 : Dimension I
6.3.2 : Dimension II
6.3.3 : Dimension III
6.3.4 : Dimension IV
6.3.5 : Dimension V
6.4 : Learning Options and Course Descriptions

7 : LEGAL COORDINATION
7.1 : Legal Review of Real Property Actions
7.2 : Introduction
7.3 : Definitions
7.4 : Real Property Actions to be Coordinated with the Office of Chief Counsel (AGC-500) or Region or Center Counsels
7.5 : Coordination between the Service Organization and Agency Counsel
7.6 : Real Property Acquisition: Documentation Required to be Submitted for Legal Review
7.7 : Representation
7.8 : Exceptions and Waivers
7.9 : Legal Review and Concurrence Form