AMS Policy - Table of contents

AMS Policy

Revised 7/2004

The Federal Aviation Administration Acquisition Management System--Revision

Statement of the Acquisition Executive

Authority for the Federal Aviation Administration Acquisition Management System - April 01, 1996
A : Introduction
B : Statutory Exemptions
C : Legal Effect of This Document
D : Modification of This System
E : Pending Cases

1 : Acquisition Management System Overview
1.1 : Purpose
1.2 : Background
1.3 : Precedence
1.4 : Applicability
1.5 : Key Attributes
1.6 : Structure of the Acquisition Management System
1.6.1 : Core Policy
1.6.2 : Generic Processes
1.6.3 : Guidance and Job-Related Aids
1.7 : FAA Acquisition System Toolset (FAST)
1.8 : Key Features
1.9 : AMS Change Management
1.9.1 : Initiating and Developing Changes
1.9.2 : Evaluating and Approving Changes
1.9.3 : Availability of Approved Changes
1.10 : Decisionmaking and the Joint Resources Council
1.10.1 : Decision Making
1.10.2 : Joint Resources Council
1.11 : Service Management
1.12 : Workforce Development and Qualification
1.13 : Metrics and Performance Measurement
1.14 : Process Improvement
1.15 : Legal Coordination
1.15.1 : Policy
1.15.2 : Legal Coordination
1.15.3 : Exceptions and Waivers

2 : Lifecycle Acquisition Management Policy
2.1 : Overview
2.2 : Research and System Analysis
2.2.1 : What Must Be Done
2.2.2 : Outputs and Products
2.2.3 : Who Approves?
2.3 : Mission Analysis
2.3.1 : Corporate Mission Analysis
2.3.1.1 : What Must Be Done
2.3.1.2 : Outputs and Products
2.3.1.3 : Who Does It?
2.3.2 : Service Area Analysis
2.3.2.1 : What Must Be Done
2.3.2.2 : Outputs and Products
2.3.2.3 : Who Does It?
2.3.2.4 : Who Approves?
2.3.3 : Concept and Requirements Definition
2.3.3.1 : What must be done
2.3.3.2 : Outputs and Products
2.3.3.3 : Who does it?
2.3.3.4 : Who Approves?
2.3.4 : Mission Need Decision
2.3.4.1 : Entrance Criteria
2.3.4.2 : Joint Resources Council Actions
2.4 : Investment Analysis
2.4.1 : Initial Investment Analysis - Analyze Alternatives and Determine Preferred Solution
2.4.1.1 : What Must Be Done
2.4.1.2 : Who Does It?
2.4.1.3 : Outputs / Products
2.4.1.4 : Who Approves?
2.4.2 : Initial Investment Decision - JRC 2a
2.4.2.1 : Entrance Criteria
2.4.2.2 : Joint Resource Council Actions
2.4.3 : Final Investment Analysis - Plan and Baseline the Investment
2.4.3.1 : What Must Be Done
2.4.3.2 : Who Does It?
2.4.3.3 : Outputs / Products
2.4.3.4 : Who Approves?
2.4.4 : Final Investment Decision - JRC 2b
2.4.4.1 : Entrance Criteria
2.4.4.2 : Joint Resources Council Actions
2.5 : Solution Implementation
2.5.1 : What Must Be Done
2.5.2 : Outcomes / Products
2.5.3 : Who Does It?
2.5.4 : In-Service Decision
2.5.4.1 : ISD Meeting Entrance Criteria
2.5.4.2 : Who Does it?
2.5.4.3 : Who Approves?
2.6 : In-Service Management
2.7 : Investment Decision on the Service Life of Existing Capability
2.8 : Removing an Obsolete Solution
2.9 : Critical Functional Disciplines
2.9.1 : Test and Evaluation
2.9.2 : Independent Operational Test and Evaluation
2.9.3 : Deployment Planning
2.9.4 : Procurement Planning
2.9.5 : Real Property Acquisition, Management and Disposal
2.9.6 : Configuration Management
2.9.7 : Human Factors
2.9.8 : Environmental, Occupational Safety and Health, and Energy Considerations
2.9.9 : Information Technology
2.9.10 : System Engineering
2.9.11 : Security
2.9.12 : System Safety Management
2.9.13 : Risk Management
2.9.14 : Data Standardization
2.10 : Decision Making
2.10.1 : Corporate-Level Decisions
2.10.2 : Service Organization Decisions
2.11 : Affordability and the Resource Allocation Process
2.11.1 : Sound Long-Range Planning
2.11.2 : Unification of Agency Planning, Programming, And Budgeting Processes Within The AMS
2.11.3 : Acquisition Program Baselines
2.12 : Required Documentation

3 : Procurement Policy
3.1 : Overview
3.1.1 : Introduction
3.1.2 : Applicability
3.1.3 : Fundamental Principles
3.1.4 : Contracting Authority
3.1.5 : Conflict of Interest
3.1.6 : Disclosure of Information
3.1.7 : Organizational Conflicts of Interest
3.1.8 : Procurement Integrity Act
3.2 : Contracting
3.2.1 : Procurement Planning
3.2.1.1 : Applicability
3.2.1.2 : Policy
3.2.1.2.1 : Market Analysis
3.2.1.2.2 : Procurement Plan
3.2.1.3 : Guidance and Principles
3.2.1.3.1 : Development
3.2.1.3.2 : Scope of Procurement
3.2.1.3.3 : Budget Allocation Release
3.2.1.3.4 : Small Business and Socially and Economically Disadvantaged Business
3.2.1.3.5 : Quality Assurance
3.2.1.3.6 : Labor Relations
3.2.1.3.7 : Maintaining Competition
3.2.1.3.8 : Single-Source Approval
3.2.1.3.9 : Pre-Release of Documents
3.2.1.3.10 : Reserved
3.2.1.3.11 : Reserved
3.2.1.3.12 : Public Announcements
3.2.1.3.13 : OMB Circular A-76, Performance of Commercial Activities.
3.2.1.4 : Chief Financial Officer Act Requirements
3.2.2 : Source Selection
3.2.2.1 : Applicability
3.2.2.2 : Policy
3.2.2.3 : Complex and Noncommercial Source Selection
3.2.2.3.1 : Selection Phases
3.2.2.3.1.1 : Planning
3.2.2.3.1.2 : Screening
3.2.2.3.1.2.1 : Screening Information Request
3.2.2.3.1.2.2 : Communications with Offerors
3.2.2.3.1.2.3 : Receipt/Evaluation of Submittals
3.2.2.3.1.2.4 : Changes in Requirements
3.2.2.3.1.2.5 : SSO Decision
3.2.2.3.1.3 : Selection
3.2.2.3.1.4 : Debriefing
3.2.2.3.1.5 : Lessons Learned
3.2.2.3.2 : Reserved
3.2.2.3.2.1 : Reserved
3.2.2.3.2.2 : Reserved
3.2.2.3.2.3 : Reserved
3.2.2.3.2.4 : Reserved
3.2.2.3.2.5 : Reserved
3.2.2.3.2.6 : Reserved
3.2.2.4 : Single Source Selection
3.2.2.4.1 : Single-Source Procurement Process
3.2.2.4.1.1 : Emergencies
3.2.2.4.1.2 : Nonemergencies
3.2.2.4.1.3 : Lessons Learned
3.2.2.5 : Commercial and Simplified Purchase Method
3.2.2.5.1 : Planning
3.2.2.5.2 : Sourcing Determination
3.2.2.5.3 : Screening
3.2.2.5.4 : Selection Decision and Award
3.2.2.5.4.1 : Documentation
3.2.2.6 : Unsolicited Proposals
3.2.2.6.1 : Policy
3.2.2.6.2 : Guidance
3.2.2.6.2.1 : Evaluation of Unsolicited Proposals
3.2.2.6.2.1.1 : Receipt and Initial Review
3.2.2.6.2.1.2 : Prohibitions
3.2.2.7 : Contractor Qualifications
3.2.2.7.1 : Applicability
3.2.2.7.2 : Contractor Responsibility
3.2.2.7.3 : Contractor Team Arrangements
3.2.2.7.4 : Suspension and Debarment
3.2.2.8 : Describing FAA Needs
3.2.2.8.1 : Applicability
3.2.2.8.2 : Policy
3.2.2.9 : Rehabilitation Act
3.2.3 : Cost and Price Methodology
3.2.3.1 : Applicability
3.2.3.2 : Policy
3.2.3.3 : Guidance and Principles
3.2.3.3.1 : Requirement Decision
3.2.3.3.1.1 : Cost or Pricing Data
3.2.3.3.1.2 : Pre- and Post Award Audits
3.2.3.3.2 : Cost Accounting Standards
3.2.4 : Types of Contracts
3.2.4.1 : Applicability
3.2.4.2 : Policy
3.2.4.3 : Guidance and Principles
3.2.5 : Contractor Ethical Guidelines
3.2.5.1 : Applicability
3.2.5.2 : Policy
3.3 : Contract Funding, Payment and Cost Principles
3.3.1 : Contract Funding and Payment
3.3.1.1 : Applicability
3.3.1.2 : Policy
3.3.1.2.1 : Payment
3.3.1.2.2 : Prompt Payment
3.3.1.2.3 : Nondelivery Payments (Commercial and Noncommercial)
3.3.1.2.4 : Contract Funding
3.3.1.2.5 : Debt Collection
3.3.2 : Contract Cost Principles
3.3.2.1 : Applicability
3.3.2.2 : Policy
3.4 : Bonds, Insurance, and Taxes
3.4.1 : Bonds and Insurance
3.4.1.1 : Applicability
3.4.1.2 : Policy
3.4.2 : Taxes
3.4.2.1 : Applicability
3.4.2.2 : Policy
3.5 : Patents, Rights in Data and Copyrights
3.5.1 : Applicablity
3.5.2 : Policy
3.6 : Socio-Economic and Other Policies and Programs
3.6.1 : Small Business Utilization Program
3.6.1.1 : Applicability
3.6.1.2 : Policy
3.6.1.3 : Principles for the Small Business Program
3.6.1.3.1 : Program Goals
3.6.1.3.2 : Prime Contracting with Small Businesses
3.6.1.3.3 : Set-Asides to Very Small Businesses
3.6.1.3.4 : Set-Asides to Small Businesses Owned and Controlled by Socially and Economically Disadvantaged Individuals (8(a)) Certified
3.6.1.3.5 : Noncompetitive Awards to SEDB (8(a)) Vendors
3.6.1.3.6 : Subcontracting with Small Businesses and Small Businesses Owned and Controlled by Socially and Economically Disadvantaged Individuals
3.6.2 : Labor Laws
3.6.2.1 : Applicability
3.6.2.2 : Policy
3.6.3 : Environment, Conservation, Occupational Safety, and Drug-Free Workplace
3.6.3.1 : Applicability
3.6.3.2 : Policy
3.6.3.3 : Pollution
3.6.3.4 : Conservation
3.6.3.4.1 : Energy Conservation
3.6.3.4.2 : Recovered/Recycled Materials
3.6.3.5 : Drug-Free Workplace
3.6.3.6 : Hazardous and Radioactive Materials
3.6.3.6.1 : Hazardous Material Identification and Material Safety Data
3.6.3.6.2 : Notice of Radioactive Material
3.6.4 : Foreign Acquisition
3.6.5 : Indian Incentive Program
3.6.6 : Fastener Quality Act
3.7 : Protection of Privacy and Freedom of Information
3.7.1 : Applicability
3.7.2 : Policy
3.8 : Special Categories of Contracting
3.8.1 : Agreements
3.8.1.1 : Applicability
3.8.1.2 : Policy
3.8.1.3 : Principles for Agreements
3.8.2 : Service Contracting
3.8.2.1 : Applicability
3.8.2.2 : Policy
3.8.2.3 : Personal Services Contracts
3.8.2.3.1 : Reserved
3.8.2.3.2 : Determination
3.8.2.3.3 : Buyout Employees
3.8.2.3.4 : SIR and Contract Clauses
3.8.2.4 : Performance Based Service Contracts
3.8.3 : Federal Supply Schedule Contracts
3.8.3.1 : Applicability
3.8.3.2 : Policy
3.8.4 : Required Sources of Products/Services and Use of Government Sources
3.8.4.1 : Applicability
3.8.4.2 : Policy
3.9 : Resolution of Protests and Contract Disputes
3.9.1 : Applicability
3.9.2 : Policy
3.9.3 : Reserved
3.9.4 : FAA Dispute Resolution System
3.9.5 : Initial Dispute Resolution at the Contracting Officer Level
3.9.6 : Dispute Resolution at the ODRA
3.9.7 : Obligation to Continue Performance
3.9.8 : Matters Not Subject to Protest
3.9.9 : Confidentiality of the ADR Process
3.10 : Contract Administration
3.10.1 : Contract Administration
3.10.1.1 : Applicability
3.10.1.2 : Policy
3.10.2 : Subcontracting Policies
3.10.2.1 : Applicability
3.10.2.2 : Policy
3.10.3 : Government Property
3.10.3.1 : Applicability
3.10.3.2 : Policy
3.10.4 : Quality Assurance
3.10.4.1 : Applicability
3.10.4.2 : Policy
3.10.5 : Product Improvement/Technology Enhancement
3.10.5.1 : Applicability
3.10.5.2 : Policy
3.10.6 : Termination of Contracts
3.10.6.1 : Applicability
3.10.6.2 : Policy
3.10.7 : Extraordinary Contractual Actions
3.10.7.1 : Applicability
3.10.7.2 : Policy
3.10.8 : Single Process Initiative/Block Change Process
3.10.8.1 : Applicability
3.10.8.2 : Policy
3.10.9 : First Article Approval and Testing
3.10.10 : Closeout of Completed Contracts
3.11 : Transportation
3.11.1 : Applicability
3.11.2 : Policy
3.12 : Reserved
3.13 : Other Administrative Matters
3.13.1 : Applicability
3.13.2 : Policy
3.13.2.1 : FAA Contract Clauses and Provisions
3.13.2.2 : Reserved
3.13.2.2.1 : Reserved
3.13.2.2.2 : Reserved
3.13.3 : Printing and Double Sided Copying
3.13.4 : Contract Data Reporting
3.13.5 : Congressional Notification of Contract Awards
3.13.6 : Seat Belt Use by Contractor Employees
3.14 : Security
3.14.1 : Applicability
3.14.2 : Policy
3.14.2.1 : Contractor Personnel Security Program
3.14.2.1.1 : Employment Suitability
3.14.3 : Classified Information
3.14.4 : Sensitive Unclassified Information
3.14.5 : Facility Security Program
3.14.6 : Information and System Security

4 : Configuration Management
4.1 : General Configuration Management Policy
4.1.1 : Configuration Management Planning and Management
4.1.2 : Configuration Identification
4.1.3 : Configuration Change Management
4.1.4 : Configuration Status Accounting
4.1.5 : Configuration Verification and Audit
4.1.6 : Configuration Control Boards
4.1.7 : CCB Charters and Operating Procedures
4.1.8 : Commercial Off-The-Shelf, Non-Developmental Items, and Commercially Available Software
4.1.9 : Local Changes
4.2 : NAS-Level Configuration Management Policy
4.3 : Acquisition-Level Configuration Management Policy
4.4 : Regional Configuration Management Policy
4.5 : Operational Configuration Management Policy

5 : Real Property
5.1 : Applicability
5.2 : Policy
5.3 : Guiding Principles
5.3.1 : Request
5.3.2 : Requirements
5.3.3 : Procurement Method
5.3.4 : Market Survey/Advertisement
5.3.5 : Evaluation of Offer(s)
5.3.6 : Communication
5.3.7 : Award
5.3.8 : Alterations and Improvements
5.3.9 : Inspection and Acceptance
5.3.10 : Documentation
5.3.11 : Conflict of Interest
5.3.12 : Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (49 CFR Part 24)
5.3.13 : Vehicle Parking
5.3.13.1 : Policy
5.3.13.2 : Accessible Parking
5.3.13.3 : Satellite Parking
5.3.13.4 : Union Agreements
5.4 : Short Term Conference and Meeting Space

6 : Integrated Logistics Support
6.1 : Principles
6.2 : Standard Elements of Integrated Logistics Support
6.3 : Generic Process Involvement
6.3.1 : Mission Analysis
6.3.2 : Investment Analysis
6.3.3 : Solution Implementation
6.3.4 : In-Service Management/Service Life Extension
6.4 : Who Does It?

Appendix A: Roles and Responsibilities

Appendix B: Acquisition Planning and Control Documents
Mission Need Statement
Investment Analysis Report
Requirements Document
Acquisition Program Baseline
Acquisition Strategy Paper
Integrated Program Plan

Appendix C: Definitions

Appendix D: Acronyms

Appendix E: External Authorities
Appendix E: Part I - Statutes
Appendix E: Part II - Executive Orders
Appendix E: Part III - Regulations/Standards
Appendix E: Part IV - External Authorities applicable to Real Estate